Terms & Party Agreement

"Carla's Parties," "we," "us," or "Carla" means Carla Apesteguy, an independent party planner serving Miami and South Florida. These terms form the agreement between Carla and the parent or guardian ("you") who submits a booking request for a children's birthday party.

Submitting the booking form is a request, not a confirmed reservation. A party is only confirmed once Carla replies and confirms the date in writing (by email or text) and you pay the deposit described in Section 4. Until then, the date is not held for you.

Carla's planning fee covers design, coordination, setup, and breakdown as described in the package you choose. Venue rental, catering, cake, character performers, rentals, and photography are quoted separately and billed at cost. Carla acts as your planner and coordinator; she is not the venue, caterer, baker, or entertainer.

A 50% deposit of the planning fee reserves your confirmed date. The deposit is non-refundable once your date is confirmed, because Carla turns away other parties for that date. The remaining planning fee is due two weeks before the party. Venue, catering, and other extras are invoiced separately and due by the dates on those invoices.

If you cancel after paying the deposit, the deposit is not refunded. If you reschedule at least 14 days before the party, Carla will apply your deposit to the new date once, subject to availability. A second reschedule requires a new deposit. If Carla must cancel for a serious reason, any deposit you paid will be refunded in full.

You (or a responsible adult you designate) must supervise all children and guests at all times during the party. Carla and her team coordinate décor and logistics; they are not child-care providers, babysitters, or guardians. You are responsible for the behavior, safety, and supervision of every guest, and for any damage caused by you or your guests to the venue, rentals, or property.

Parties include activities, decorations, balloon displays, food, and sometimes entertainers, pony rides, inflatables, or other third-party services. These activities carry inherent risks. You voluntarily assume all risks associated with the party for yourself, your child, and your guests, and you accept full responsibility for any injury, loss, or damage that may occur.

To the fullest extent allowed by law, Carla's Parties is not liable for any injury, illness, accident, loss, or damage to any person or property arising from the party or related services, whether caused by Carla, her vendors, the venue, or third parties. You agree that Carla's total liability for any claim is limited to the planning fee you paid. Carla is not liable for indirect, incidental, or consequential damages.

Venues, caterers, bakers, character performers, rental companies, and other vendors are independent third parties, not employees or agents of Carla's Parties. Carla is not responsible or liable for their acts, omissions, quality, or safety. Any issue with a third party must be taken up directly with that vendor.

You are responsible for informing Carla and any vendor of allergies, dietary needs, and health concerns before the party. Carla and her vendors are not responsible for allergic reactions or health issues arising from food, treats, or activities. It is your duty to monitor what your child and guests consume.

You agree that Carla may take photos and video at the party and use them on her website and social media (Instagram, TikTok, and others) for promotion, unless you tell Carla in writing before the party that you do not want photos used. If you prefer no photos of your child, please let Carla know in advance.

You agree to release, defend, and hold harmless Carla's Parties and Carla Apesteguy from any claim, demand, damage, or expense (including legal fees) brought by you, your child, your guests, or anyone on your behalf, arising out of the party or these terms.

Carla is not liable for delays or failures caused by events outside her control, including severe weather, hurricanes, power outages, vendor failures, government orders, or emergencies. In such cases, Carla will work with you to reschedule the party.

Carla may update these terms at any time. The terms that apply to your party are the ones posted at the time you booked and paid your deposit.

These terms are governed by the laws of the State of Florida. Any dispute will be handled in the courts of Miami-Dade County, Florida.

Contact Carla at 305 498 1760 or carlaapesteguy6@gmail.com.